Summer Scheme Leader

ARC Summer Leader in Charge                                        REF: SSL23

Reports to: ARC Senior Management Team 


Job Title ARC Summer Scheme Leader in Charge 

Location Base for this programme will be in Irvinestown 

Accountable to ARC Senior Management Team 

Hours of Employment Up to 35 hours per week, temporary post 

Duration 10th July to 25th August 2023 (must be available to work in this peroid)

Salary £22,369 pro rata 

Pension 6% 


Job Description: The Summer Scheme Leader is responsible for creating an inviting, stimulating, and safe summer scheme environment. A strong, positive relationship between the Leaders, the wider ARC Team is vital to the success of the summer programme.  The Summer Scheme Leader manages all operational aspects of the scheme, including scheduling, trip planning and preparation, expense tracking, training of youth workers / childcare staff corresponding with parents, and carers. 

As a child-care professional, the Summer Scheme Leader is expected to contribute to a team-centred working environment that is friendly, respectful, open and honest. ARC staff work together to share ideas and to develop joint projects and activities. 

Essential Functions  

  1. Administrative Responsibilities:

Scheme Management: Take responsibility for all aspects of scheme coordination and success, including but not limited to the following. 

  • Summer Scheme Programming: Work with School Senior Management Team to plan, confirm, and coordinate all details of summer activities, including scheduling of trips, entertainment, visits to cultural institutions, recreational sites if appropriate (dependent upon covid regulations and best practice guidance). 
  • Staff scheduling: Assist staff to coordinate daily and weekly schedules; supervise staff attendance. 
  • Daily management of space & supplies: Ensure space is safe, clean and attractive; establish and maintain inventory of supplies & equipment; PPE Supply requisitions: Review supplies needed for successful implementation of plans and to meet infection control standards and inform the Senior Management Team of deficits. 
  • Supervise summer food program: Reconcile attendance sheets and point-of-service forms; follow food program rules and regulations with regard to record-keeping, storage, etc. 
  • Organise Camp snack and picnics: Arrange for food ordering and delivery when/if summer food program is not primary means of feeding children. 
  • Communication: Correspond with parents, organisations, transportation providers and guest entertainers; function as liaison between Senior Management Team, youth workers and parents. Write notices and post up-to-date information about scheme activities; send email or social media reminders as needed. 
  • Supervise attendance-keeping, filing of reports: Collect daily attendance sheets, ensure accurate counts; delegate responsibility to youth workers as needed for keeping up with contact tracing attendance sheets, incident reports. 
  • Record Keeping: Oversee required record keeping activities and ensure the completion of anecdotal records, physical observation, developmental observations, or other reports in a timely fashion. Determine the division of responsibilities for record keeping for the group. 
  1. Scheme Child-Centred Responsibilities: Summer Scheme Activities: Oversee all aspects of programme planning, implementation, and evaluation in the Summer Scheme within the guidelines of the ARC centre’s philosophy.

Summer Scheme Planning: Review, approve and post detailed activity plans that provide an appropriate balance of independent and staff-directed activities, a broad range of experiences and frequent opportunities for children to make choices about what they do. 

Assure that materials and equipment are available to support planned activities.  

Monitor policies and regulations: Follow appropriate practices, be knowledgeable about standards for day care settings and child protection regulations. 

Maintain standards and discipline: Show decisiveness in dealing with child-related incidents; make decisions based on thorough understanding of health and safety policies.  

Physical Environment: Oversee physical space to maximise independence of children and young people, provide a safe and stimulation environment, enable effective use of space, and provide an attractive and welcoming environment. 

Health, Safety & Nutrition: Enforce safety rules, intervene when children may injure themselves or others, and promptly complete an incident report in the event of an injury involving children or staff. Practice infection control principles (proper hand-washing, cleaning and sanitizing equipment used, tables, etc.). Assist with planning and preparing nutritious snacks and consult with families to promote children’s health and nutrition. 

  1. Team-Centred Responsibilities: Team leadership: Communicate regularly and clearly; supervise all staff, and volunteers working in the group.

Team Meeting: Assist the Program Senior Management team in scheduling and conducting regular staff meetings, for the purpose of discussing the progress of summer scheme, the needs of individual children, activity planning, programme evaluation and problem-solving. 

Safe Staffing Ratios: Ensure that summer scheme staff coverage follows guidelines and, if not, inform the Senior Management Team. Remain on duty if necessary to assure recommended child: staff ratios, even if beyond scheduled shift. 

  1. Organisation-Centred Responsibilities: Centre-Wide Events: Promote centre-wide activities among the families enrolled in Summer Scheme. Website: Prepare articles for centre events website that highlight special events and educational activities, using this tool to educate parents about how children learn.

Communication: Stay abreast of what’s happening in the centre and keep families informed with updated important notices, etc. Be aware of policy, guidelines or other changes by reviewing items on information boards and or distributed in mailboxes or via e-mail. Ensure that other members of the team are informed of changes or important information. 


Qualifications  BA in Education or related field and a minimum of one year’s experience working in a leadership capacity with children in group care, e.g. Teacher or Program Coordinator. 

Or, candidates with unrelated BA must have two years’ experience working with children in a leadership capacity in an educational, summer camp or after-school setting. 

Education and experience requirements must meet the current applicable regulations for early year’s settings. 

Knowledge of Child Protection regulations; First aid/CPR: Preference given to candidates with paediatric first aid training. 

Driver’s License: Full license and access to a vehicle. 

Infection Control training, understand the risk of exposure to covid and blood and bodily fluids and use universal precautions in such instances. 

For Job Description and personnel specification please contact: Email:

 OR Personnel Department

ARC Healthy Living Centre Ltd

116-122 Sallyswood


Co. Fermanagh, BT94 1HQ

Tel: 028 686 28741/ Southern 048 68628741



Closing date for return of completed application Friday 24th March 2023 before 4pm.


ARC HLC LTD is an equal opportunities employer.